EDF — Support for building up the capacities of the planning and statistics unit of the rural development sector as well as those of other parties involved in the statistical system of the agricultural sector in Mali

Country: Mali
Language: EN FR
Number: 2493192
Publication date: 13-06-2017
Source: TED
Descripition in original language
Tags: Agricultural services Security


1.Publication reference:EuropeAid/138889/IH/SER/ML.

2.Procedure:International restricted procedure.

3.Programme title:Sector-based reform contract in the agricultural sector (focus on rice sector and governance – "Office du Niger") — Decision 38-972.

4.Financing:11th European Development Fund.

5.Contracting authority:Ministry of Foreign Affairs and International Cooperation, EDF National Authorising Officer, Bamako, MALI.

6.Nature of the contract:Unit-price services.

7.Contract description:The aim of the technical assistance is to build up the capacities of the planning and statistics unit in the rural development sector, covering the ministries responsible for agriculture, livestock and fisheries and the Food Security Commission in Mali.This will involve providing permanent long-term experts (for 528 man-days of work) who will be supplemented by experts on an ad hoc basis (for 300 man-days of work) for specific work to improve the statistical system of the rural development sector in the following fields: (i) organisation and coordination of the sector-based statistical system; (ii) planning, programming and budgeting in the sector; (iii) monitoring and evaluation of public policies and of programmes and projects; (iv) production and dissemination of high-quality data to support decision-making processes. The project will be implemented over 28 months from January 2018.

8.Numbers and titles of lots:1 lot only.Lot title: support for building up the capacities of the planning and statistics unit of the rural development sector as well as those of other parties involved in the statistical system of the agricultural sector in Mali.

9.Maximum budget:750 000 EUR.

10.Scope for additional services:The contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the maximum estimated amount of approximately 750 000 EUR. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.Eligibility:Participation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers which are established in 1 of the Member States of the European Union, an ACP State or in a country or territory authorised by the ACP-EC Partnership Agreement, under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.Candidature:Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified. If said party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applications:Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderers:Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:As part of the application form, candidates must submit a signed declaration, included in the standard application form, confirming they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Subcontracting:Subcontracting is permitted.

17.Number of candidates invited to tender:On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tender:End of July 2017.

19.Commencement date of the contract:January 2018.

20.Implementation period for the tasks:Estimated duration of the project"s implementation period: 28 months.

21.Selection criteria:The following selection criteria will be applied to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria shall not apply to natural persons and single-member companies working as subcontractors.1) Candidate"s economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account will cover the past 3 financial years for which accounts have been closed:• criterion 1.1: the candidate"s average annual turnover for the past 3 years (from 2014 to 2016) must exceed the annualised maximum budget of the contract (i.e. the maximum budget stated in the contract notice divided by the initial contract duration in years), i.e. 322 000 EUR per year, and• criterion 1.2: the general liquidity ratio (short-term assets/short-term liabilities) for the last financial year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be complied with by each member thereof.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of the application form). The reference period will cover the 3 years prior to the submission deadline (i.e. July 2014 to July 2017):• criterion 2.1: at least 3 people must currently be working in fields related to this contract,• criterion 2.2: the candidate must have had at least 5 permanent members of university-educated staff working for him for each of the reference period years.3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period will cover the 5 years prior to the submission deadline (i.e. July 2012 to July 2017):• criterion 3.1: the candidate must have provided services under at least 3 projects, each with a budget of at least 50 % of the budget of this contract (i.e. 375 000 EUR), and• criterion 3.2: the candidate must have provided services under at least 3 contracts in Africa in the following areas:(a) technical assistance to public authorities responsible for statistics or planning; or(b) technical assistance to public authorities responsible for monitoring and evaluating public policies; or(c) technical assistance to public authorities responsible for IT.The candidate may have provided the services at any time during the aforementioned reference period. This means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during this period, or have been carried out during the whole of said period. Candidates or tenderers may refer either to a project completed during the reference period (even if it started before this period) or to part of a contract that has not yet been fully carried out. In the first scenario, the project will be considered as a whole, subject to proof of satisfactory performance (statement from the entity having awarded the contract, proof of final payment, etc.). In the case of ongoing projects, only the part which has been successfully carried out by the candidate may be used as a reference. The candidate must be able to provide documentary proof of satisfactory performance of this part (statement from the entity having awarded the contract, proof of final payment, etc.) and the corresponding amount. If the project referred to was implemented by a consortium, in the event that a selection criterion relating to the relevance of the experience is used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of the services provided.In the case of a consortium, this criterion must be complied with by each member thereof.Previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to make such resources available. Such entities, for instance the economic operator"s parent company, must observe the same eligibility rules — in particular regarding nationality — and meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may use the capacities of other entities only if they carry out the work or provide the services for which said capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses become jointly and severally liable for contract performance.If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates" applications must be re-examined to determine which 8 applications are most suitable for the invitation to tender. Only the following factors will be considered in the re-examination:• comparison criterion 1: the highest number of projects in points (a) and (b) of criterion 3.2,• comparison criterion 2: the highest number of people currently working for the candidate according to criterion 2.1.

22.Award criterion:Best value for money.

23.Final date for receipt of applications:13.7.2017 (10:00), local time in Bamako.Any application received after this deadline will not be considered.

24.Application format and details to be provided:The standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a solemn declaration concerning the exclusion and selection criteria, using the template available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.How applications may be submitted:Applications must be drawn up in French and sent solely to the contracting authority by bearer (including express courier services) with the application being delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:Ministère des affaires étrangères et de la coopération internationale, ordonnateur national du FED, direction de la coopération internationale (cellule ConFed), quartier de Koulouba, Bamako, REPUBLIC OF MALI. Tel. +223 20 22 98 20. Fax +223 20 22 45 34. E-mail: confed@confedmali.netThe contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.In submitting an application, candidates accept to be kept informed of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the day it is sent by the contracting authority to the e-mail address given in the application.

26.Amendments to or withdrawal of tenders:Tenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working language:All correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of the prior information notice:The prior information notice was published in OJ 2017/S 078-150087 of 21.4.2017 and on the EuropeAid website under No EuropeAid/138889/IH/SER/ML.

29.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

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